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SensusLibrary and GDPR

The General Data Protection Regulation (EU) 2016/679 (GDPR) is a regulation in EU law on data protection and privacy within the European Union (EU) and the European Economic Area (EEA).

SensusLibrary is a digital library framework used by institutions to manage collections of digital material in alternate formats (e.g., Braille, audio, and large-print) in support of people with print disabilities; SensusLibrary also includes functionality to convert documents into alternate formats and to remediate inaccessible material.

SensusLibrary is licenced on an institutional level and an instance of the library is created for each licensee. Each licensee creates and manages its own content and its own users. Furthermore, each licensee defines its own criteria for granting access to the library instance. A SensusLibrary instance is operated in accordance with the copyright legislation of the jurisdiction in which the SensusLibrary instance is made available. Most jurisdictions have accommodations for people with disabilities within their copyright legislation.

The SensusLibrary Framework supports three categories of users:

  1. Internal users (librarians, media producers, administrators and system administrators) are assigned by the licensee to fulfil the various roles involved with managing the library instance: librarians are curators of the content collection and responsible for metadata and other means to facilitate search and retrieval of material; media producers are responsible for creating the alternate media contents of the library instance; administrators are responsible for user management; finally, systems administrators are responsible for managing the library instance itself.
  2. Primary users are consumers of library content; primary users can search and retrieve material from the library instance. Usually, primary users will be defined as people with disabilities who qualify for access to material in alternate formats through their disability and the accommodations in the relevant copyright legislation. However, a primary user could also be an individual authorised by the licensee to retrieve material from the library instance on behalf of one or more users with disabilities.
  3. Secondary users have access to library contents through the affiliation with a primary user; usually, a secondary user will be a relative, or a teacher or other professional, who is not accommodated directly in the relevant copyright legislation. Material retrieved by a secondary user is released strictly for the use of the particular primary user.

SensusLibrary is implemented and instances are operated in compliance with the GDPR. Furthermore, to ensure compliance with relevant copyright legislation and to prevent abuse and breach of copyright, the following information is registered on a fair-use basis: All users are registered with their name and contact details; in case a secondary user is created through its affiliation with a primary user, this relation is registered and remains visible for the primary user. Furthermore, all retrieval transactions are recorded. At all times, users have access to view, update or delete information registered. Whenever a primary user is deleted, all secondary users affiliated with the primary user is automatically deleted. All transaction data is automatically deleted after 12 months.

SensusLibrary instances are hosted by Sensus ApS. No data is shared with third parties.